Board Member Outline

The AAFRG Board consists of community members that work together to offer programs for families in and around Altona. The Board meets once a month with the exception of July and December and the committees meet as needed. Board members nominate executive positions which include secretary, treasurer and co-chairs.

The amount of time that a board member offers to the group varies from member to member. Each board member is highly valued and is an important part of the team. Board members volunteer to be a part of the commitee(s) that are outlined below. Our board members for the 2008 - 2009 season are: Dorothy Braun (co-chair), Tracey Loewen (co-Chair), Ev Kehler, Nina Edbom-Kehler, Terry McMillan, Martha Sawatzky, Gwen Harder, Rose Hille

Please note that for each committee the chair is responsible for calling meetings whenever necessary and contacts all their committee members regarding the meeting. If the committee chair is presented with a problem or concern that he/she can not resolve on their own, the committee chair should consult with the AAFRG co-chairs.

Public Relations & Fundraising Committee Outline

Chair: Nina Edbom-Kehler

Help coordinator advertise upcoming programs being run at the Centre or through the Resource Group.
Keep current Scrapbook of AAFRG events. Include pictures, newspaper articles, etc.
Purchase articles with the AAFRG logo to promote the Centre for different Programs
Organize events such as Open House and Volunteer Appreciation.
Raise funds within the community.
Advertise and be present at the Preschool Fair (every second year)
Maintain a promotional bill board to be transported to various events as needed
Maintain the AAFRG website to keep it as current as possible

Programming Committee Outline

Chair: Dorothy Braun

If coordinator is not in attendance, pass minutes or program details along to her ASAP (next working day).
Arrange programs according to budget outline.
Make a yearly outlook of all programs running
Assess all programs during or after they have run.
Be a link for coordinator to organize programs that need a facilitator, childcare, etc.
Link in to other committees for advertising, volunteers, etc. to have the best running programs possible.
Give coordinator list of programs running for the next few months so that a "season at a glance" calendar can be made.
Keep a yearly outlook and develop it as programs come nearer.

Volunteer & Personnel Committee Outline

Chair: Ev Kehler

advertise for, Interview and Hire a coordinator
oversee coordinator's position along with the AAFRG co-chairs
co-chair should be in weekly contact with coordinator to ascertain needs and provide support.
review description of coordinators duties semi-annually with coordinator and give guidance to him/her.
help coordinator find volunteers for variety of different needs ie. childcare, baking, cleaning, facilitating when needed.
be in contact with PR to thank volunteers & employees.
help coordinator plan annual Volunteer Appreciation event (April).
maintain a volunteer task outline and facilitator job description.